Table of contents

General Resources

GPRA Admin FAQs

GPRA Administration FAQs

Answers common administration questions such as "Where can I access the GPRA?" "How can I get a copy?" "What should I prepare in advance of a GPRA?", "Can I edit a survey?" and much more.

GPRA Admin Tips and Best Practices

GPRA Administration Tips and Best Practices

Summarizes GPRA administration tips and best practices. These suggestions can help support completion of GPRAs at each timepoint (intake, follow-up and discharge) and reach SAMSHA’s 80% follow-up rate goal. It helps answer questions such as "How do I reach clients for follow-ups?", "What systems can I put in place to better manage GPRA administration?" and "How do I engage clients who have left services?", and much more.

Engagement Information Sheet for Clients

Engagement Information Sheet for Clients

Designed to be shared with your clients so they can have a better understanding of the GPRA and its purpose.

BARC-10 Information Sheet

BARC-10 Information Sheet

The BARC-10 series of questions can be used to support an individual’s recovery process by focusing on their strengths and resources throughout various phases of treatment and recovery. This tool provides guidance on interpreting BARC-10 data and scores that are computed from responses on the GPRA survey.

 

Intakes

Client Locator Form

Word document that will auto-download as a form you can use to keep track of each client's GPRA ID, DOB, and multiple points of contact. This can help in outreach for completing follow-up GPRAs.

Client Locator Form

 

Follow-Ups & Discharges

Follow-Up & Discharge Information Sheet

Supports GPRA Follow-Up and Discharge GPRA practices including timeline, workflow, follow-up types (interview vs administrative), client tracking tips, and data entry.

Follow-Up & Discharge Information Sheet

Follow-Up GPRA Community Forum

SAMHSA Follow Up Tracking Manual

Assists grantees of SAMHSA in their efforts to stay in touch with and locate participants for program evaluation and government reporting purposes.

SAMHSA Follow Up Tracking Manual

Follow-up Reminder Scripts

Contains tips to support follow-up communication with GPRA clients, including sample scripts and suggestions for updating and maintaining contact information. Topics include "explaining the purpose of the call," "leaving a voicemail", "conveying eligibility for a gift card," and more.

Follow-Up Reminder Scripts

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.112 Per 2 C.F.R. § 200.112-1113 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Failure to adhere to these statues will result in immediate termination of funding.

Virginia’s State Opioid Response (SOR) grant is awarded at the discretion of DBHDS and SAMHSA. All recipients of SOR funding supports evidence-based prevention, treatment and recovery services to address opioid and stimulant misuse and use disorders, including for cocaine and methamphetamine. The SOR grant is not intended to be utilized as a long-term or permanent funding source. All SOR proposals must include a realistic plan for financial sustainability beyond the grant period.