Hello, Virginia SOR Subgrantees!
We’re gearing up for the coming SOR grant year starting September 30th, 2023. All CSB executive directors should’ve received SOR 2023-2024 treatment and/or recovery annual award amount emails with instructions for submitting proposals.
(All non-CSB subgrantee award letters will be finalized within the next two weeks. You should’ve received an email about training for submitting proposals in Web Grants. I may be reaching out for a quick meeting to discuss. Stay tuned. This is for non-CSBs only.)
SOR proposals are due September 8th. As we’ve said before, it’s acceptable to tweak your award amounts without changing the total.
For example: CSB X’s award:
Total - $225k
Treatment - $150k
Recovery - $75k
CSB X would rather split the money like this:
Treatment - $125k
Recovery - $100k
That split is totally fine. Split the amounts however works best for your agency as long as the numbers don’t include cents and the total amount stays the same…. at this point.
“But, what if our CSB needs more than the total award amount?”
Not to worry. We will accept additional budget proposals starting November 6th. All additional awards will be considered based on the following:
available funds
subgrantee’s catchment area needs
amount of subgrantee’s unspent funds from the past year
Below are the proposal instructions that were included in the award letters.
The most important one…and I can’t stress this enough,
PLEASE save your proposal with the name of your CSB and the grant year 2023. For example: RBHA SOR 2023 Proposal.doc
Grant Proposal Guidelines
The subgrantee organization name must be included in the proposal document file name.
For example: RBHA SOR 2023 Proposal.doc
Include all proposal elements in one document: treatment, recovery and budget.
Excel spreadsheets must be imbedded into the proposal word document.
Document should be single-spaced with Times New Roman, 12 pt. font size.
The following items should be included.
Coversheet, organization name, contact information and Annual Award Amounts
Introduction (include annual award amounts)
List subgrantee contact persons for recovery, treatment, finance and GPRA collection. (This can be included in list form within or after the introduction.)
Statement of problem/need
Description of your project that will address the problem/need
Implementation - Plan for how your organization would implement Treatment and Recovery services (depending on request). Please include estimates of the number of individuals served annually within these programs.
Evaluation - how you plan to evaluate the success of your program. (Note: GPRA administration is required when offering direct treatment services. The subgrantee will need to work with OMNI Institute to coordinate submission of GPRA data. More on that later.)
Sustainability - Measures for sustainability beyond the grant period and/or documented barriers to sustainability
Revenue - Licensed positions and peer recovery positions must include an estimate of revenue generated from billing. If your agency is not currently billing for peer services, please include an explanation of the barriers that are preventing you from doing so.
Round up all amounts to the nearest dollar.
Housing Funds – All funds requested for housing, must be used for actual recovery oriented housing, not standard apartment housing with no recovery component to it.
Proposal Submission Deadline
Initial proposals will be accepted September 8, 2023. Proposals must be submitted by e-mail with the Subject Line to include: Name of Subgrantee/SOR III, Year II request to: Angela Weight angela.weight@dbhds.virginia.gov
5. Fund Distribution
There will be no upfront payment of 1/8th of approved grant funds this year. Funds will be reimbursed based on received and approved monthly reimbursement requests. Funds will be paid out on the mid-month warrant for the month after the request is received.
The SOR team WILL consider requests for funding beyond your Annual Award Amount starting November 6, 2023. Follow the same requirements as initial proposals.
All SOR Prevention awards will be managed separately through the Office of Behavioral Health Wellness. Direct all SOR prevention – related questions to Rebecca Textor (SOR Prevention Coordinator). Rebecca.textor@dbhds.virginia.gov
As always, thank you all so much for the outstanding work you’re doing to bring recovery and treatment services to Virginians who need them.
Angela Weight
SOR Grant Programming Coordinator
Virginia Department of Behavioral Health & Developmental Services
(804) 297-5457
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.112
Per 2 C.F.R. § 200.112-1113 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Failure to adhere to these statues will result in immediate termination of funding. Virginia’s State Opioid Response (SOR) grant is awarded at the discretion of DBHDS and SAMHSA. All recipients of SOR funding supports evidence-based prevention, treatment and recovery services to address opioid and stimulant misuse and use disorders, including for cocaine and methamphetamine. The SOR grant is not intended to be utilized as a long-term or permanent funding source. All SOR proposals must include a realistic plan for financial sustainability beyond the grant period.
Note: Information regarding SOR Prevention will be communicated through the Virginia Prevention Works portal.